Paid Out of Drawer window
Purpose
Use this window to enter any expenses paid directly out of your cash drawer, such as for postage or shipping.
To access this window
Complete one of the following to access this window.
- On the Modules menu, point to Daily Posting then click Paid Out Of Drawer.
- Use the keyboard shortcut Alt, M, D, P.
Diagram
The following thumbnail illustrates the Paid Out Of Drawer window. Click it to view a full-size image.
Item descriptions
Fields and boxes
| Item | Description |
|---|---|
| Loc | Select the location at which the paid out amount is to be recorded, if different from the default. |
| Tax |
Select a tax authority for this paid out amount, if different from the default. This box supports F6 functionality; the Pick Tax Authority window opens. |
| Ref# |
Displays the automatically generated invoice (reference) number (according to the system variable NextInvoice). This number may be changed, but must not duplicate any other invoice number. Note: Tri-Tech does not recommend changing this number. |
| Date |
Displays the current date. This value may be changed if necessary. To quickly enter today's date, press T on your keyboard. To quickly back-date or forward-date by one day, use the Hyphen key (-) and Equal key (=) on your keyboard (alternatively, use the Minus Sign and Plus Sign keys on your keyboard number pad). To quickly back-date or forward-date by one month, use the Page Up and Page Down keys on your keyboard. This box supports F6 functionality; the Choose Date window opens. |
| Amount | Enter the total amount removed from the cash drawer. |
| Amt Left | Displays the amount that remains to be expensed. |
| Expense |
Select an applicable expense option for the amount removed from the cash drawer. The option you select in this box automatically populates the Ledger# box with the associated ledger number. Expense options are derived from the ledger accounts assigned to system categories 1831, 1832, and 1833. |
| Ledger# |
Displays the ledger number associated with your selection in the Expense box. Update this value as necessary. This box supports F6 functionality; the Pick Ledger window opens. |
| Desc | Displays the description of the ledger number in the Ledger# box. This description displays in the ledger entry and you may update it as necessary. |
| Amt | Displays the value in the Amt Left box. This is the amount being expensed to the selected ledger number; change this value as necessary if you are expensing only a portion of the total amount to the selected ledger number. |
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Paid Out of Drawer grid columns |
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Ledger |
Displays the ledger number to which the amount is being expensed. |
|
Description |
Displays the description of the ledger number from the Desc box. |
|
Amount |
Displays the amount being expensed to that ledger number. |
Buttons
| Item | Description |
|---|---|
| Add | Adds the expense amount and ledger number to the Paid Out of Drawer grid. |
| Delete | Deletes the selected expense amount from the Paid Out of Drawer grid. |
| Save | Saves the expense amounts you've added to the Paid Out of Drawer grid. |
| Cancel | Cancels any expense amounts you've added to the Paid Out of Drawer grid. |
| Exit | Returns to the previous window. |
